Online Degrees and Certificates > Active Military > DCCCD Military Tuition Assistance Refund Policy

DCCCD Military Tuition Assistance Refund Policy

Purpose of Military Tuition Assistance Policy

Military tuition assistance (TA) is awarded to a student under the assumption the student will attend school for the entire period for which the assistance is awarded. When a student officially withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.

To comply with the Department of Defense (DOD) policy, the Dallas County Community College District (DCCCD) will return any unearned TA funds on a prorated basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally, with unearned funds returned based upon when a student stops attending the colleges of DCCCD. The unearned TA funds will be returned to the military service, not to the service member, within 45 days of the determination of withdrawal.

In instances when a service member stops attending due to a military service obligation, DCCCD will work with the affected service member to identify solutions that will not result in a student debt for the returned portion in compliance with DOD policy.

Scope and Limitations

Military TA is a benefit paid to eligible members of the Army, Navy, Marines, Air Force and Coast Guard. Congress has given each service the ability to pay up to 100% for the tuition expenses of its members. Each service has its own criteria for eligibility, obligated service, application processes and restrictions. This money is usually paid directly to the institution by the individual military services. This policy only applies to this type of educational benefit. The TA program is a benefit that is only available while the student is in the service. This policy does not apply to veterans or veteran benefits.

To remain in compliance with the DOD’s policy, DCCCD will return any unearned TA funds through at least 60% of the semester on a prorated basis. The amount of unearned TA that is returned is based on the date of official withdrawal from a course. To be considered officially withdrawn from one or more classes and eligible for a refund, you must have filed the appropriate form with the college within the refund period or completed the appropriate process on eConnect.

If you officially withdraw from a TA-covered class before completing more than 60% of the semester, a portion of the TA received will be returned to the military service that funded the course. If you remain enrolled and attend class for more than 60% of the payment period in which aid is received, 100% of the TA will be considered earned and will not be evaluated for a return to the DOD. The college business office will notify you of the determination of withdrawal as to the portion of funds being returned and if the return of unearned funds will result in a balance on your financial account.

Although the TA may be posted to the account at the beginning of each payment period, the funds are earned as the payment period is completed. If you completely withdraw from a course covered by TA during the payment period, you may incur a debt for any tuition charges resulting from the return of the TA funds.

The return of TA funds will be course specific and aligned with current institutional standard refund policies, with an additional time frame to extend from the last day for a standard refund up to and including the day calculated as the 60% completion mark. During this additional timeframe TA will be returned to the military service at a rate of 10%. The 60% completion date will be calculated based on the length of the course in calendar days. The official withdrawal date from the course will be used to determine the basis for the return. The standard DCCCD refund policy may be accessed under the tuition refund section of the current catalog.

The process to withdraw is detailed under Academic Information in the Dropping/Withdrawing From College section of the current catalog.

Calculation of Return of Unearned TA Funds

Unearned TA funds will be returned on a proportional basis to the appropriate military service, not to the service member, within 45 days of the determination of an official withdrawal by a student according to the following schedules:

Standard Semester-Length Courses (16-, Eight- and Five-Week)

16-Week Courses

Time of WithdrawalPercent Refund
Prior to first class day*100%
During the first through the 15th class days**70%
During the 16th through the 20th class days25%
During the 21st class day through the class day marking the 60% course completion date***10%
After the 60% completion date0%

Eight-Week Courses

Time of WithdrawalPercent Refund
Prior to first class day100%
During the first through the eighth class days70%
During the ninth through the 10th class days25%
During the 11th class day through the class day marking the 60% course completion date**10%
After the 60% completion date0%

Summer Courses

Time of WithdrawalPercent Refund
Prior to first class day100%
During the first through the fifth class days70%
During the sixth through the seventh class days25%
During the eighth class day through the class day marking the 60% course completion date**10%
After the 60% completion date0%

Flexible-Entry and Non-Semester-Length Courses

For flexible-entry and non-semester-length courses with an official reporting date other than the 12th class day (fourth class day for a Summer session), if you withdraw prior to the first class day, you will receive a 100% refund. When you withdraw after class begins, unearned TA funds will be returned on a proportional basis. After a class begins, funds are returned to the appropriate military service, not to the service member, within 45 days of the determination of an official withdrawal by a student entitled to tuition assistance. The proportional amount of TA will be calculated and returned in accordance with the following schedule:

Length of Class Term in WeeksLast Day for a 70% ReturnLast Day for a 25% ReturnLast Day for a 10% Return
2 or fewer2N/ADate will be calculated as the class day marking the 60% course completion date***
334
445
556
657
779
8810
9911
10912
111014
121215

*For courses that meet on what the college considers a regular schedule, class days refer to the number of calendar days the institution normally meets for classes, not the days a particular course meets. For courses that meet on an unusual or irregular schedule, the college may exercise professional judgement in defining a class day.

**The “first class day” is the day the institution’s term officially begins; it may precede the first day your class actually meets. Refunds are based on net charges for classes dropped and added if occurring prior to the date the college must report official enrollment.

***Because of possible irregularities in actual course start and end dates, the 60% course completion date will be calculated for the individual course by dividing the number of days attended by the number of days in the course.